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Grants Coordinator

Reports To: Director of Foundation Relations FLSA Status: Full Time Exempt

Reports To:  Director of Foundation Relations     
FLSA Status:  Full Time Exempt    

I. Summary
The Grants Coordinator is responsible for developing and writing grant proposals to foundations, governmental agencies and other grant-making organizations. In addition, the Grants Coordinator will have reporting responsibilities to ensure compliance with individual grants.  The person in this position will need to coordinate with both internal staff and designated external funding organizations. The Grants Coordinator will work closely with the Director of Foundation Relations, who will provide work guidance and review/approve work. Work location for this position is the MCEC headquarters in Harker Heights, Texas.

II. Essential Duties and Responsibilities

  • Developing and writing grant proposals to foundations, governmental agencies and other grant-making organizations, persuasively communicating the organization’s mission and programs to potential funders.
  • Research and identify public and private funding opportunities in multiple areas including but not limited to: military/Veterans, business development/incubation, technology support, education, community development, etc.
  • Help identify program needs and funding goals.
  • Assembling and submitting proposals and grant applications, including letters of intent, proposals, budgets and presentations.
  • Maintain calendar to ensure timely submission of documents.
  • Submit timely and accurate reports for existing grant funded projects.  
  • Prioritize projects to keep multiple projects moving in a timely manner, meet deadlines and manage supplemental materials required by funders.
  • Communicate consistently with executive staff with efficiency and accuracy any progress and/or delays.
  • Engage in creative thinking to provide high value to clients.

III. Position Qualifications
As a prerequisite, the successful candidate must be committed to the core values of the MCEC mission.

Education & Experience

  • Bachelor’s degree required.
  • Minimum of two years successful experience in grant writing.
  • Previous experience with non-profit fundraising.
  • Experience working in deadline-driven environments.
  • Able to monitor and meet income goals.

Knowledge & Skills

  • Strong written communication skills; ability to write clear, structured, articulate, and persuasive proposals.
  • Strong editing skills.
  • Attention to detail.
  • Ability to meet deadlines.
  • Knowledge of fundraising information sources.
  • Experience with proposal writing and institutional donors.
  • Knowledge of basic fundraising techniques and strategies.
  • Knowledge and familiarity with research techniques for fundraising prospect research.
  • Strong contributor in team environments.

IV. Selection Process
Our selection process will be conducted in phases.

Phase One: In addition to the cover letter and resume, applicants should submit a two-page response to the questions below:

  • Tell us about a grant that you wrote and was funded. Tell us about the challenges that you faced and how you overcame them.
  • How do you make sure that all the details are captured in a RFP? Explain your process of review.
  • Detail briefly why your experiences make you a highly qualified candidate for this position.
  • Why do you want this non-profit grant writer position?

Phase Two: Qualified candidates may be invited to submit further documentation prior to the telephone interview process. These individuals will also be expected to submit the names, addresses, phone numbers, and email addresses for three professional references.

Phase Three: Based on the telephonic interview results, a select number of candidates will be invited to a face-to-face interview with the MCEC selection team.

In addition to providing resumes, references and proof of academic credentials, applicants must also submit to extensive background checks and possible fingerprinting.
V. Additional Administrative Details  
Salary based on education and experience of candidate.
Applications will be accepted until the position is filled.
The desired start date is immediate.

VI. Contact information
Letters of interest, applications, resumes, and questionnaire answers will be held in the strictest confidence. Please email your application packet to Director-Human Resources at or via fax at 254-953-1925.