Reports To: Professional Development Program Manager
FLSA Status: Full-Time Exempt
Location: MCEC Headquarters, Harker Heights, Texas
I. Position Overview
Assists in planning and executing assigned projects and duties. Provides ensuring quality of programs and projects within the scope of the position.
The Professional Development Program Specialist will work full-time from the Military Child Education Coalition (MCEC) headquarters located in Harker Heights, Texas. At this time, telecommuting is not an option.
II. Essential Duties and Responsibilities
- In all interactions maintains and safeguards the standards of the organization, the mission, vision, goals, strategic plan, and annual performance targets of the Military Child Education Coalition.
- Completes required reports in a timely and accurate manner.
- Establishes a receptive environment and positive, professional relationship with those with whom they make contact.
- Attends staff meetings, workshops, and institutes in accordance with the organization’s expectations.
- Interprets organization policies, procedures, and guidelines, and utilizes them when working with others.
Budget and Compliance:
- Monitors project budget for each project assigned and ensures that expenditures remain within budget.
- Follows the structures and the processes for internal budget management and reports in a timely manner to the Comptroller.
- Assists in the preparation of the Military Child Education Coalition’s performance reports.
- Alerts and reports immediately any concerns or irregularities to the Professional Development Program Manager.
- Maintains appropriate records and documentation for any internal or external audits related to contracts or grants
Project and Program Coordination:
- Oversees master schedule of all Professional Development institutes, trainings, and other events and activities, maintaining an internal calendar in coordination with other events of the organization.
- Sets up the logistics for institutes, trainings, and other events
- Researches training locations and venues, based on guidance from the funder or donor, which meets the MCEC training standard.
- Completes Request for Proposal (RFP) for selected venue and completes the initial contracting phase of securing meeting space and banquet event orders.
- Selects menus for breakfast and lunch offerings for each training for on and off-site caterers. Verifies training numbers and places catering orders for all venues.
- Coordinates and collaborates with the shipping department for procurement and shipping of all resources and materials needed for the programs and events.
- Finalizes payment schedule and all follow-up tasks with venue after the event.
- Processes attendance and updates learner records in database. Provides rosters to Data Clerk for evaluation submission.
- Upon supervisor direction, attends institutes, the National Training Seminar and other events that are within the scope of the job, including travel.
- Communicates with constituents, programs in the field, contract staff, and others touched by the program(s) assigned with a professional demeanor, using appropriate grammar and professionalism.
- Assists in the development of effective media relations, public relations, and marketing efforts.
Knowledge and Opportunities:
- Maintains current professional and personal knowledge related to the assigned programs and projects as well as the Military Child Education Coalition.
- With the input of the Professional Development Program Manager, provides the coordination and administrative support for volunteer, contract personnel and staff training.
- From the perspective of the assigned area of expertise, analyzes the MCEC’s™ activities, investigates, discerns and makes to recommendations to the Professional Development Program Manager on the adaptability of programs, innovations, or resources.
- Performs other duties as assigned.
III. Reporting and Supervisory Responsibilities
This position reports to Professional Development Program Manager who will provide work guidance and assignments, set performance standards and goals, and review/approve work.
IV. Position Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. There may be alternatives to the below qualifications as the Senior Management may find appropriate and acceptable. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
A minimum of:
- Bachelors’ Degree from an accredited College or University
- Education background highly preferred
- Military spouse/military parent or have military experience preferred, service branch immaterial
- Three years’ experience in office, education, and/or other service-related position
- Experience may be substituted for education
- Excellent communication (oral and written) skills.
- Self-motivated to complete projects in a timely manner.
- Ability to utilize technology in developing presentations, analyzing information, and communicating.
- Must be comfortable with public speaking and large and small group facilitation in collaborative, interactive institutes.
- Proficient command of the English language.
- Proficient in Microsoft Office Suite (PowerPoint, Word, Excel).
V. Selection Process
Selection process conducted in phases.
Phase One: In addition to the cover letter and resume, applicants will submit a two-page response to the questions below:
1. Detail briefly why your experiences make you a highly qualified candidate for this position.
2. Describe an instance when you had to support multiple trainings or events and resulting outcome.
3. Give an example of how you have worked collaboratively to help military children and families.
Phase Two: Qualified candidates will submit further documentation prior to the telephone interview process. These individuals will submit the names, addresses, phone numbers, and email addresses for three professional references.
Phase Three: Based on the telephonic interview results, a select number of candidates will interview face-to-face with the MCEC selection team.
In addition to providing resumes, references and proof of academic credentials, applicants must also submit to extensive background checks, possible fingerprinting, and must be an acceptable candidate based on the criteria of the local school system in which they will serve.
VI. Selection timeline
Applications accepted until position filled.
The desired start date is immediate.
VII. Contact information
Letters of interest, applications, resumes, and questionnaire answers held in the strictest confidence. Please email your application packet to Director-Human Resources at firstname.lastname@example.org or via fax at 254-953-1925.